ArtSmarts is an educational series meant to provide tips and advice for artists. Each post covers a different topic with real world situations and input from industry experts. Do you have a topic you’d like to see covered? Email Kristina at kcoopman@riverartsinc.org with your ArtSmarts suggestion!
Managing Your Inventory
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ArtSmarts: Inventory Management with Artwork Archive
Most popular features:
- Cloud-based images and info, accessible from anywhere
- Mac, PC, and phone compatible
- Accessible across multiple devices
- Always backed up, so no worries about losing your files if you change computers
- Locations
- Keep track of your artwork as it travels
- Exhibitions, galleries, private collections
- You can also set start and end dates on each location
- Location records are stored over time, keeping a log of each piece’s journey
- Reports
- Several different kinds available
- Inventory reports
- Tear Sheet
- Portfolio (see below)
- Wall Labels
- Export to XLS
- Export to CSV
- Shareable, downloadable
- Reports tab on far left keeps a record of all of the reports generated
- Several different kinds available
- Portfolios and private rooms
- Great for applying to galleries, or to send potential pieces to a buyer
- You can choose how much information is displayed
- Single piece or several, up to you
- Title, media, price, size
- Sales
- Date, buyer, location of sale, gross/net/commission fees
- You can pull a report of a single sale, or monthly and annual sales too
- Contacts
- Buyers
- Gallery contacts
- Colleagues/other artists
- Prospects
Guides: https://www.artworkarchive.com/guides
Help center: http://help.artworkarchive.com/en/
