Hours

River Arts on Water Gallery facility hours are Tuesday – Saturday 9 am – 4 pm, Fridays 9 am-6 pm, and closed Sunday-Monday. Special event and hourly rental arrangements should be made outside of regular facility hours if private use of the art gallery is needed. If you will only be using the Studio space, rentals are based on availability. All rentals allow use of the storage room, deck, and outside “green space.”

 

Space Capacity

We do not recommend hosting events with more than 60 guests in our facility. The Gallery is best suited for 50 to 60 people, while the Studio comfortably accommodates 20 to 30 guests, or up to 14 if it is being used for an art project. The deck can hold 20 to 30 people, and the green space is ideal for gatherings of 50 to 60.

Food and Beverage Policy

River Arts on Water allows guests to bring in their own food and beverages for events, with the understanding that adequate time will be set aside for both set-up and clean-up. A small storage room is available for convenience and includes a refrigerator and microwave. For events open to the public, River Arts Inc. must be notified at least four weeks in advance if malt beverages such as beer will be served, and wine or liquor are not permitted in these cases. Invitation-only events, however, do not require a permit and may serve any type of beverage the renter chooses. If requested, River Arts Inc. can provide a village-licensed bartender and reserves the right to refuse service at any time or to any individual.

 

Equipment

River Arts on Water can help facilitate equipment needs (projector, screen, background music, tv, tables, chairs, etc.). For a private art class, all relevant supplies are included in the rental fee.

 

Decorations

River Arts on Water reserves the right to restrict the use of decorations. Nothing may be displayed on painted surfaces, and decorations cannot be stapled, nailed, or drilled into walls or other surfaces. Any use of open-flame objects or mechanical machinery during an event must comply with local fire codes and obtain prior approval. Additionally, all special event decorations and equipment must be approved in advance by the event management team.

 

Personal Belongings

River Arts on Water is not responsible for lost or stolen items. It is the duty of the client and/or event guests to store belongings or event materials.

Rental Rates – Special Events (showers, parties, etc)

River Arts on Water requires a two-hour minimum for any outside rental + one hour for set-up and clean-up. Events will be charged on an hourly basis, at a rate of $50/hour.

Example: Two hour event + 30 minutes set-up and 30 minutes clean-up = $150/event rental

*If you choose a date/time in the Studio when the Gallery is not available, the rate remains the same.

Rental Rates – Hourly (meetings, other)

River Arts on Water can be rented at an hourly rate for meetings and other events that require minimal setup. The rate is $25 per hour for nonprofit and service organizations, while commercial users—including private groups, for-profit businesses, vendors, and entrepreneurs—are charged $35 per hour. All hourly events require 30 30-minute set-up and 30 30-minute clean-up charge at the same rate per hour.

Example:
Two hour non-profit meeting + 30 minutes set-up and 30 minutes clean-up = $75/ rental
Two hour for profit meeting + 30 minutes set-up and 30 minutes clean-up = $105/ rental

Music

River Arts on Water can provide digital background music for any event at no additional charge. We can also help facilitate live music. Live music will result in additional charges.

Space Expectations

River Arts on Water is a unique gallery and performance space that also serves as the main office and headquarters of River Arts, Inc. It is expected that all guests respect the artwork by not touching, leaning on, or handling the artwork. Renters and guests are not allowed to use offices or the checkout area unless otherwise agreed upon. Any damage to artwork or property will be assessed and charged to the renting party.

Advertisement of Event/Rental

Any public notice or advertisement of the event and/or rental requires authorization from River Arts Inc. staff. This includes, but is not limited to: print ads, television ads, radio ads, email marketing, posters, flyers, invitations, social media events, and other ways in which River Arts on Water may be listed. Invitation-only events do not require authorization.

Reservations/Deposit

Events at River Arts on Water require a 25% deposit upon booking. This deposit holds the date and allows time to facilitate the needs of the agreement. Reservations should be made at least two weeks prior to the planned rental.

Cancellation and Rain/Snow Dates

Events canceled within seven days of the event result in a loss of deposit. We will make a reasonable effort to reschedule if the event is canceled due to weather or other Acts of God.

Payment and Billing

All payment arrangements are made with River Arts, Inc. Payment is due upon completion of any event unless other payment arrangements have been made. Failure to pay promptly may forfeit future rental agreements with River Arts on Water and incur other penalties as deemed appropriate.

Tax Exempt Clients

Any client or organization seeking non-profit rates must qualify as a tax-exempt organization under Section 501 (c) 3 or other tax-exempt sections of the Internal Revenue Code and must submit a copy of the current letter of exemption/tax-exempt certificate.

Labor and Service Charges

All labor rates are charged on an hourly basis and may be subject to a minimum requirement. A licensed bartender is available for $25 per hour with a two-hour minimum, while fees for live music or an art project instructor will vary depending on the event. A River Arts Inc. staff member will also be on-site for the duration of every rental to assist with set-up and answer questions at no additional cost.